The mission of the Jackson Advertising Federation is to strengthen our club through leadership training, education, communication, idea forums, enrichment and recognition programs; promote advertising industry standards, encourage professional development; enhance and encourage business opportunities for professional and student members; defend the advertising industry against adverse governmental action, and act as a liaison to the Seventh District to ensure the vitality of the advertising profession.
History of JAF
Advertising was born a bastard in the mid-nineteenth century. Nobody wanted it. Copy was bunk. Agents were corrupt. Clients were skeptical. Banks thought it carried the mark of a failing business. Newspaper and magazine publishers felt it sullied their pages. But, after the Civil War, ads for patent medicines proved one thing: they sold the product. Thus, the road was paved for there to someday be an advertising club in Jackson, Mississippi.
That day came in 1953 when The Greater Jackson Advertising Club, now known as the Jackson Advertising Federation, was founded. The purpose of the club was to promote and perpetrate creative excellence in advertising, encourage furthering the education of advertising professionals and students, and defend the advertising industry against adverse government action.
The club was initially chartered as an affiliate member of the American Federation of Advertising (AFA). In 1967, the AFA and the AAW (American Advertising of the West) united to become the American Advertising Federation (AAF) with some 200 local affiliate clubs.
Jackson was the eighth club chartered as a member of the AFA’s 7th "Deep South" District. At that time, the other district clubs were Atlanta, Baton Rouge, Birmingham, Memphis, Mobile, Nashville, and New Orleans.
In 1964, Al Sorge who had served as club president in 1962 became our first member and Mississippian to serve as 7th District Governor. He also went on to serve on the AFA National Board of Directors.
It was 21 years later (1985) that another of our past presidents, Maggie Clark, was chosen to serve as 7th District Governor and a member of the AAF National Board of Directors. Prior to her term as governor, she served as Chairman of AAF’s Public Service Committee and as the AAF liaison to the Reagan White House’s Volunteerism Committee. In 1983 Clark was the third person to ever receive the AAF Council of Governors highest honor, the Medal of Merit. It was presented by AAF President Howard Bell in Columbus, Mississippi.
In 1959, the Greater Jackson Advertising Club conducted its first ADDY Awards Competition. This annual event is produced by local professionals for the purpose of recognizing creative excellence in the Jackson market.
Since 1960 the club has annually presented the Silver Medal. The award serves to recognize the Advertising Person of the Year. It was initially sponsored by Printers Ink Magazine. In the early days of the award, women were not eligible for nomination so our club presented its own Advertising Woman of the Year award. In 1973, the Silver Medal award was expanded to include women. Yvonne Sorge, an account executive with Gordon Marks & Company became the first female recipient.
It was not until 1984 that our club really got involved in defending the advertising industry against adverse government action. In that year, Mississippi Governor Bill Allain and the leadership of the legislature began exploring the feasibility of a tax on advertising. Under the direction of our club’s Legislative Liaison, Jake Smith, we organized a cohesive lobbying force with the Mississippi Association of Broadcasters, the Mississippi Press Association, the Mississippi Outdoor Advertising Association, and the Mississippi Association of Advertising Agencies to defeat the proposed legislation while it was still in committee. The effort resulted in the bill never becoming a reality. Jake Smith has served as 7th District’s Legislative Liaison since 1986.
Today, the Jackson Advertising Federation is one of the most vigorous and proactive professional organizations in the nation. In 2003, under the aggressive leadership of JAF’s Past President and 7th District State Director Chip Sarver, all of Mississippi’s local AAF affiliates hosted the first Student Leadership Conference in the history of AAF. Capital Gains was held at Jackson State University’s E-Center on October 25, 2003, and was attended by over 150 students, advisors, and AAF national staff members. The intention was for the day-long event to become an annual event, and continued in 2004 and 2005 with plans to host in 2006 as well.
In 2005, under the leadership of then President Rachel Crews, JAF won Division IV National Club of the Year, the first time Jackson had achieved this prestigious honor.
The Jackson Advertising Federation is the only advertising group that represents every segment of our industry. President Franklin Roosevelt once said, "the general advising of the standards of modern civilization … would have been impossible without the spreading of higher standards by means of advertising".
Those words still hold true, and the Jackson Advertising Federation leads the way in making advertising a vibrant and powerful force in Mississippi.
JAF Past Presidents
1953 Harold Cashon Milner Chevrolet
1954-1955 Bobby Nickey Southern Wholesalers
1955-1956 George Godwin, Sr. Godwin Advertising Agency
1956-1957 Hayden Campbell Conservative News
1957-1958 Ernest McLaurin Cabell Electric/Philco Division
1958-1959 Robert J. (Bobby) Peets Peets Advertising Agency
1959-1960 Charles Swann Standard Life Insurance Company
1960-1961 Joe Howell Allstate Life Insurance Company
1961-1962 Tom Cameron, Sr. Lamar Outdoor Advertising
1962-1963 Al Sorge Clarion Ledger/Jackson Daily News
1963-1964 Carroll Brinson Gordon Marks & Company, Inc.
1964-1965 Donald (Don) Newton Newton Advertising Agency
1965-1966 Bob McRaney, Jr. Lamar Broadcasting (WLBT-TV Station)
1966-1967 Maurice Wray Capitol Broadcasting (WSLI Radio Station)
1967-1968 Neal Cirlot Blue Cross/Blue Shield Insurance Company
1981-1982 David Nohra South Central Bell Telephone Company
1982-1983 Marshall Magee WMSI/WJDX Radio Stations
1983-1984 Patrice Creel Godwin Advertising Agency
1984-1985 Jake Smith WLBT-TV Station
1985-1986 Timothy G. (Tim) Smith The Godwin Group
1986-1987 David Jones Jackson Mall
1987-1988 Tim Barber WJDX/WMSI Radio Stations
1988-1989 Liza Cirlot Looser The Cirlot Agency
1989-1990 Mary Horne Primos WMJW Radio Station
1990-1991 Lil McKinnon-Hicks KPMG Peat Marwick
1991-1992 Susan Marquez WLBT-TV Station
1992-1993 Becky Orsi Northpark Mall Tal McNeil Maris West & Baker
1993-1994 Mark Maxwell WAPT-TV Station
1994-1995 Mark Weilenman Mississippi Army National Guard
1995-1996 Ted Fortenberry Love Communications
1996-1997 Brenda Trigg Godwin Group
1997-1998 Rachel Betts Ravenstein WMSI/WSTZ Radio Stations
1998-1999 Lynda Jungkind Love Communications
1999-2000 Karen Gilder Mississippi Business Journal
2000-2001 Sandi Blalock Mississippi Press Association
2001-2002 Donna Sims Maris West & Baker Advertising
2002-2003 Chip Sarver Media General (WJTV-TV Station)
2003-2004 Terri Mascagni Hederman Brothers
2004-2005 Rachel Crews Central MS Medical Center
2005-2006 Tammy C. Smith Maris, West & Baker
2006-2007 Karen C. Johnson GodwinGroup
History of Seventh District AAF
A TRENDSETTER FROM THE BEGINNING Founded on the principle of promoting and perpetuating high advertising standards, the American Advertising Federation (AAF) is intended to provide national leadership on issues involving and affecting advertising so as to advance and protect the industry. By the turn of the 19th Century, advertising had been recognized as an important and viable means of communication. The industrial movement gave rise to the need for product and service promotion; and with this, the advertising profession was established. As the profession grew into an industry, practitioners became concerned with assuring high business standards. Then, as now, the advertising professionals identified the need to join together to protect and promote their trade. This thought led to the organization of professional advertising clubs founded on the principle of upholding high industry standards. Across the country advertising professionals formed local organizations to achieve this objective. By 1904 these local advertising clubs realized that to be most effective they should join together. Accordingly, in 1904 the local clubs in the West formed the Pacific Coast Advertising Men's Association. A year later, the East Coast clubs organized into the National Federation of Advertising Clubs. These two regional groups evolved to become the Advertising Association of the West (AAW) and the Advertising Federation of America (AFA). Both associations worked to raise the standards of advertising through education and self-regulation. In the East, the AFA organized a national vigilance committee in 1911 and launched the "truth in advertising" movement, the forerunner to Better Business Bureaus. The AAW became involved in this movement a year later. After the Second World War, business and advertising expanded. The advent of commercial air travel and continued progress in telecommunications brought the East and West closer together. At the same time, the Federal establishment in Washington found it increasingly confusing and cumbersome to deal with two regional organizations representing the same interests. Pressure towards merger of the AFA and AAW mounted. Our national organization, AAF, did not emerge until 1967, some 19 years after the 7th District was organized. AAF was created when the 7th District's national organization, the AFA, merged with the AAW. A joint convention was held in 1962 during which a commission was formed to discuss the issue of merger. Five years later, Advertising Association of the West joined forces creating a unified grassroots organization for the good of advertising: the American Advertising Federation. The result of the merger has proven to be a strong national organization that works continuously to promote and defend the advertising industry. In 1987, 20 years following the formation of our national association, AAF's National Conference, held annually, was scheduled in Orlando, Florida. A few months prior to the convention, the state of Florida passed a tax on advertising. AAF had a choice: move the convention, or march on Florida.
ADVERTISING LEGISLATIVE OVERSEER Hundreds of AAF volunteers rallied during the convention and worked untiringly afterward to encourage Florida's legislators to rescind the ad tax. The march during the National AAF Convention was covered by national network news. Our voice as an industry was heard throughout this nation both during and following the convention. Before the conclusion of that year, America witnessed the Florida legislature rescind the tax on advertising. While the first state to actually have to fight to rescind a tax on advertising was not located within our district, we consider the event a very important part of our history. As an association, our professional network--the 7th District, which served the interest of advertising in the five-state area of Alabama, Georgia, Louisiana, Mississippi and Tennessee--feared the potential domino effect. If Florida was successful, our states' legislators might choose to follow. We felt a professional obligation to help educate legislators as well as the public as to the negative economic impact of an ad tax. AAF is divided into three regions: East, Central and West. The regions are subdivided into 15 districts. AAF headquarters are in Washington, D.C., with a branch office in San Francisco, California. Today, there are over 220 advertising clubs and federations with approximately 50,000 members which represent the AAF grassroots organization. AAF also includes in its membership 125 corporate members and subsidiaries and more than 200 college chapters. AAF is the only existing national organization which represents all segments of the industry: advertisers, advertising agencies, media and advertising service companies. Located in the Eastern Region, the 7th District is one of AAF's largest districts in both geographic and membership size. The 7th District encompasses five states with 29 advertising clubs and federations representing more than 3,000 advertising professionals. Today, the 7th District is considered to be one of AAF's most innovative and progressive districts. Several former governors have served as Chair of the AAF's Council of Governors, including: Jim Ward in 1976-77, Mike Gallagher in 1983-84, Linda Sherman in 1997-98, and most recently, Jimmy Warren in 2000-2001. In the beginning, life was somewhat different. By the late 1930's, what is now the 7th District was split between the 9th District (Alabama, Georgia, Mississippi, North and South Carolina, Tennessee and southern Virginia) and the 10th District (Arkansas, Louisiana, Oklahoma and Texas). The 9th and 10th Districts' national organization was then called the AFA. The AFA's district structure disintegrated as the nation became involved in World War II, and, it was the late 1940's before the AFA began piecing itself back together. By 1948, most of the states surrounding the current 7th District had been organized into districts. According to the 7th District's first Governor, Harry Hoile of Birmingham, Alabama, representatives from six clubs and federations gathered in Birmingham in November 1948. Harry called the initial meeting to organize the 7th District at the request of AFA President Elon Borton. At that time, Harry was a member of AFA's Board of Directors. "The leadership of advertising clubs located in Atlanta, Baton Rouge, Birmingham, Memphis, Mobile and Nashville drafted a constitution and by-laws, and elected district officers. We represented some 400 club members," Harry recalled. The first district convention was held in Baton Rouge in 1949, and its delegates elected Lee Herzberg of Baton Rouge, Louisiana, as second Governor. Since its founding, the 7th District has had 52 advertising professionals serve as Governor. Joel Swanson of Mobile, Alabama, has the distinction of serving the longest term,30 months (1970-72). Throughout the years, the District fiscal year has changed,most recently in 1994. The fiscal year shall be from July 1 to June 30 in keeping with AAF requests.
THE VOICE OF THE ADVERTISING INDUSTRY The Seventh District has long reigned as a champion for the advertising industry on all levels: local, state, regional and national. Seventh District professionals are consistently tapped by AAF to serve on any one of its 25 national committees, such as: Academic, ADDY Awards, By-Laws, Club Services and Public Service. The force of the 7th District has helped direct the growth of AAF as a national grassroots organization since its birth in 1967. AAF's National Student Advertising Competition originated within the leadership of the 7th "Deep South" District. In 1966, then Lt. Governor Fred MacVicar and Atlanta's Jack Bolton developed the concept and in 1967, the 7th District, with the help of the Atlanta Ad Club, took this on as a major project on behalf of the 7th District. It was first officially named the 7th District Student Advertising Campaign Competition. By 1969, the success of our District's project had caused other Districts to have similar competitions. In 1969, our own 7th District Governor Al Dick of Chattanooga, Tennessee, made the motion that resulted in the AAF Council of Governors recommending that AAF adopt this Student Advertising Campaign Competition as a national project. AAF did adopt this project and in 1973, the first national competition was held with an unnamed wine as the product. The National Student Advertising Competition has been held every year since 1973. Beginning in 1973, the District's winning team has competed in the National Competition. This is a college-level team competition with each school team, in effect, serving as a full-service agency. The same case study is presented to all competing teams on a product or service to design a format, research the market, prepare budgets, select media and prepare a whole advertising campaign. It's a hands on competition. There is a competition held among teams from schools with AAF-affiliated College Chapters in the 7th District with presentations made at the annual Spring Convention. The winning team from the District advances to the national Student Advertising Competition held during the AAF National Conference and competes with all of AAF's 15 district winners. There have been four teams from the Seventh District that have won the National Competition: in 1979 the team from the University of Tennessee, in 1983 the team from the University of Georgia, in 1995 the team from Loyola University, and in 2000 the team from the University of Alabama. During the 1997 Spring Convention in Huntsville, Alabama, the District celebrated the 25th Anniversary of student competition which originated in the 7th District. The Bolton-MacVicar Aid to Students Award was established honoring the competition's founders Jack Bolton and Fred MacVicar.
AWARDS & COMPETITION ARE 7th MAINSTAYS The year 1967 proved to be a landmark for our district. Besides the merging of the AFA and AAW into the AAF, the 7th District's first female governor, Annie-Claire Mote of Baton Rouge, Louisiana, had just completed her term. (Another decade and a half would pass before we would elect another female to serve as governor.) And, a tradition began. Otis Dodge of Birmingham, Alabama, a popular district officer, met an untimely death. Shocked and saddened at the news he had drowned, the district established the Otis Dodge Memorial Award. District officers, state directors, club presidents and former governors vote by secret ballot to select the person who has contributed most significantly to the district. The award is presented each year during our Annual Convention, traditionally held in the spring. The Harry Hoile Award, named for our first Governor, was established in 1991 to give recognition to each immediate past governor for District accomplishments and dedication. Early district conventions were similar to current ones. Our Leadership Conference, designed for club management and committee leadership to network and exchange ideas, promotes strengthening our clubs and federations as a viable professional organization serving its local community. The 7th District was one of the first, if not the first, to conduct such a conference. Beginning in 1968, because of its central location and dedication to the District, the Birmingham Advertising Club was the official conference host, and this practice continued until the early 1980's. Since then clubs pitch to host the District Leadership Conference, and it is traditionally held in late July or early August. In 1988, the District Board members voted and changed the name or our Mid-Winter Board Meeting to the Fall Board Meeting, which is traditionally held in mid-October or early November. In November 1988, the Augusta Advertising Club hosted our first Fall Board Meeting. It was during that meeting we officially celebrated our 40th birthday. The Annual Convention conducted during the spring focuses on education for the advertising professional. As early as 1955, delegates heard presentations on emotional aspects of color in advertising. In recent years, advertising and marketing leaders from national corporations such as McDonald's and Anheuser-Busch have shared insights and breakthroughs for advertising with 7th District Convention delegates. It is during the Annual Convention that 7th District conducts its annual election and the ADDY Awards presentation and hosts the Governor's Gala for the purpose of installing newly elected officers and directors. District officers and directors elected during the convention take office on July 1. The Annual Convention is traditionally held in April. At one time, the Spring Convention was held in the governor's home city. However, as the district grew in club size, other factors such as central location and hotel facilities began to play an important role in convention site selection. The 7th District has grown steadily since its birth, though slowly at first. It wasn't until 1953 that the 7th District added its first new club since its birth in 1948. Though New Orleans was organized as an advertising association, it did not affiliate until 1953. By 1955, the district included Jackson, Mississippi, and Tri-Cities, Tennessee. There were 11 clubs by 1958. Chattanooga, Tennessee; Columbus, Georgia; and Montgomery, Alabama, had affiliated. Tri-Cities dropped out but later rejoined. In 1960, the 7th "Deep South" District counted 14 clubs with 1,300 members. New clubs included Knoxville, Tennessee; Savannah, Georgia; and even Pensacola, Florida, which is now in the 4th District. By 1967, we had grown to 16 clubs and 1,450 members. At that time, new clubs located in Augusta, Georgia; Lafayette, Louisiana; and Biloxi-Gulfport, Mississippi, had affiliated. In 1975, we claimed 19 clubs in District. New clubs were located in Huntsville and Tuscaloosa, Alabama, and Macon and Gainesville, Georgia. The following year, the District added its first Ad 2 club, Atlanta, and senior clubs in Muscle Shoals and Dothan, Alabama. Tri-Cities reaffiliated that same year. In 1977, Athens, Georgia became affiliated with the Seventh District, and in 1979, the Mississippi Golden Triangle Club representing both Columbus and Tupelo joined our District. In 1985, the club from Alexandria, Louisiana, became a part of the Seventh, and in 1990 dropped out for a few years. In 1992, the Golden Triangle Club split into two clubs with Columbus, Mississippi, eventually keeping the Golden Triangle name and a new North Mississippi Club in Tupelo joining the Seventh. Other clubs that have joined in recent years are from Hatttiesburg and Greenville in Mississippi, Anniston in Alabama, and Jackson in Tennessee. The 7th District is one of the largest in the AAF with a total of 29 clubs. Since 1980, the District has enjoyed tremendous growth in the affiliations of College Chapters which now number 24, making up a very important part of our network. By the mid-'80's, 7th District had once again proven its value to the AAF national network. As a district, we agreed to adopt AAF's National Standardization Policy which included encouraging our clubs and federations to change their fiscal club year to June 1- May 31; incorporating the name "ADDY" into our district and local club/federation annual creative-excellence-in-advertising awards competition; and filing for "nonprofit" status. We were one of the first AAF districts to agree to all five points covered by the national standardization policy. The move to adopt and implement the policy as set forth by AAF's Council of Governors and Standardization Committee can be directly attributed to the gubernatorial administrations of Michael Gallagher, George Waldron and Jan Gardner.
EQUAL REPRESENTATION BY SIZE AND INTEREST Other important District developments include the addition of a director for each state to our board, which occurred during the administration of Governor Ron Hill of Atlanta, Georgia (1977-78). In 1979-1980, under Governor Arthur Curl, we expanded to include two directors per state. To maintain the delicate voting balance, state directors were given one-half vote each. We later amended our by-laws to allow each state director one full vote. State directors are responsible for assisting in the implementation of all District activities within their respective state. It was at the recommendation of the local club/federation leadership and state directors that the 7th District structured district conventions to accommodate the scheduling of state meetings. Today, most states only hold a state meeting separate from district meetings due to a special situation, such as legislative action. During 1981-82, Governor J. Michael Gallagher of Nashville, Tennessee, led us to the fruition of the district office at what was then Memphis State University, now University of Memphis, naming the room which it occupies for former Governor Jay Fields of Tri-Cities, Tennessee. Governor Jan Gardner of Memphis, Tennessee, focused on the grassroots by establishing the Council of Presidents. Governor Ron Thompson of New Orleans, Louisiana (1984-85), brought us the concept of district coordinators for implementing district projects and strengthening our network in the legislative and public service areas. In 1985, during the administration of Governor Maggie Clark of Jackson, Mississippi, the 7th District established two important awards: the Donald G. Hileman Memorial Award, which recognizes the District's educator of the year, and The Governors Award, which recognizes the District's grassroots volunteer of the year. The same year, the District Board voted to establish the District Hall of Fame, whose membership is composed of former Governors, with Honorary Chairmen elected by the District Board. Honorary Chairmen are elected based on an individual's continued involvement in AAF's 7th District beyond their term as Governor. It's not surprising that individuals inducted into the 7th District's Hall of Fame as Honorary Chairmen have maintained involvement on the national level as well.
7th DISTRICT – RICH IN TRADITION, HERITAGE The 1989-90 year, under the leadership of Trena Packer-Street of Memphis, Tennessee, saw the establishment of three new outstanding programs:
Jan Gardner Memorial Scholarship and Education Program: Funded by the District and memorial contributions given in the honor of former Governor Jan Gardner (1983-84). Established August 11, 1989, this ongoing fund presented the first $1,000 scholarship at the District Convention in Chattanooga on April 7, 1990.
Student Creative Awards Competition: Designed to give expression and outlet for talented students within the 7th District College Chapters to submit original and unpublished work. Cash awards of $200 and Honorable Mentions were presented at the District Convention in Chattanooga on April 7, 1990.
The Alabama Advertising Educational Foundation: Chartered and signed on January 10, 1990 in a meeting in Tuscaloosa, Alabama. Scholarships of up to $1,000 are to be made available to students of Advertising, Commercial Art, Marketing and Public Relations. This is the first program of its kind.
These new programs are the result of the upthrust of many student-oriented programs put into place from the beginnings of Advertising Clubs within the 7th District. In keeping with AAF requests, beginning in 1992, the 7th District began an ADDY standardization process to encourage all clubs to autoforward all local ADDY winners. The process has come full circle, with a majority of District clubs now autoforwarding to District and on to the national ADDY Awards competition. In 1991, a 7th District ADDY workshop was established to be held at the Fall Board Meeting each year. Governor Jimmy Warren in 1997 started the tradition of providing an extensive district leadership manual, which was written and distributed to all federation presidents, coordinators, and district officers. In 1998, the 7th District celebrated its 50th Anniversary at the District Convention in Memphis. Over twenty former Governors attended the celebration and an historical video was previewed. The 7th "Deep South" District is unique in its enthusiasm and dedication. Educational programs throughout the 7th District advertising community are constantly expanding. Some are financed by ADDY's, by special fund-raising events, by grants and memorials and other enterprising action. The underlying purpose of it all is to encourage the bright and gifted students and give financial lift where needed. Rich in tradition, the 7th District sparks with enthusiasm for the new. Known for its pioneer spirit and flexibility, our district remains alert to today's as well as tomorrow's needs of the advertising industry. AAF 7th District: History in the making.
Credit: Harry Hoile, Historian (1989-90, 1990-91), Governor (1948); Trena Street, Governor (1989-90), Historian (1993-94, 94-95); Maggie Clark, Governor (1985-86); Dr. Bruce Roche, Historian (1985-88), Governor (1980-81); Gus Wales, Governor (1992-93); Charlie Malone, Governor (1991-1992), Historian (1995-96); Jimmy Warren, Historian (1998-99), Governor (1996-97).
AAF Jackson By Laws (Rev. Jan. 2008)
AMERICAN ADVERTISING FEDERATION JACKSON, MISSISSIPPI, INC. (Formerly known as THE JACKSON ADVERTISING FEDERATION, INC.) CONSTITUTION AND BY-LAWS (As amended January 2008) This Constitution supersedes the Constitution for The Jackson Advertising Federation dated 1995.
ARTICLE I – NAME On Wednesday, October 17, 2007, the general membership of the organization then known as THE JACKSON ADVERTISING FEDERATION, INC. voted to conform to the request of the American Advertising Federation to rename local clubs to reflect their affiliation with the parent organization. Henceforth, THE JACKSON ADVERTISING FEDERATION, INC., shall be known as AMERICAN ADVERTISING FEDERATION, JACKSON, MISSISSIPPI, INC. (hereafter called Ad Fed).
ARTICLE II – PURPOSE The purpose of this organization shall be to unify the advertising people of this area into a cooperative group; to provide a medium for the exchange of professional interests; to promote and protect advertising, truthful advertising, better marketing and merchandising; to stimulate creative and mechanical achievement in advertising; to support the aims and objectives of the American Advertising Federation (AAF), of which this Ad Fed is an affiliate.
ARTICLE III – MEMBERSHIP Section 1. Membership shall be of four classes: Active, Associate, Lifetime and Student.
Section 2. Membership shall be in the name of an individual. AAF offers Corporate Membership to companies and firms on the national level. Active and Associate Memberships are transferable. If a company or firm paid in full for the membership, the Ad Fed considers “right of transfer” to belong to the company. If an individual paid for the membership, either in full or part, the Ad Fed considers “right of transfer” to belong to the individual.
Section 3. Active Membership: Any person, in good standing, employed within a 100-mile radius of the Jackson metropolitan area, engaged in creating, buying, or selling advertising; or, providing a directly related service to the field of advertising shall be eligible for Active Membership subject to the approval of the Ad Fed’s Board of Directors.
Section 4: Associate Membership: Any person, in good standing, employed within a 100-mile radius of the Jackson metropolitan area, engaged in creating, buying, or selling advertising; or, providing a directly related service to the field of advertising, and who due to the location or nature of their business cannot attend regular Ad Fed meetings, shall be eligible for Associate Membership subject to the approval of the Board of Directors. Individuals who have been Active Members in the past and who have transferred out of the industry, may also apply for membership under this category, subject to the approval of the Board of Directors. Associate members may not hold office.
Section 5: Lifetime Membership: Any person outstanding in advertising, or directly related fields, may by unanimous vote of the Board of Directors, be elected to Lifetime Membership status. The Ad Fed shall pay a Lifetime member’s AAF National and 7th District dues on an annual basis. Lifetime members will not be charged for attending regular meetings of the Ad Fed. Lifetime members may not hold office but can vote.
Section 6. Student Membership: Any student enrolled in advertising, or directly related fields, in a Mississippi college or university.
Section 7: A proposal for membership in the Ad Fed must be submitted on the official membership form available from the Vice President/Membership Chairman, at the registration desk at regular monthly meetings of the Ad Fed, or on the website at www.jaxadfed.org. The application form with payment for Annual Dues should be submitted to the Ad Fed’s Vice President/ Membership Chairman prior to the Ad Fed’s regular monthly Board meeting.
Section 8. Any Active, Associate, Lifetime, or Student Member shall, upon two-thirds vote of the Board of Directors, be suspended from membership in the Ad Fed for just causes, and shall be notified by the Secretary in writing. Suspension may be appealed within thirty (30) days, and by two-thirds vote of the Board of Directors lifted.
ARTICLE IV – ADMINISTRATIVE AND FISCAL YEAR The administrative and fiscal year of this organization shall be July 1 through June 30, inclusive.
ARTICLE V – FINANCE Section 1. Annual Dues shall accompany each new application for membership. If application is rejected, the Annual Dues will be refunded to applicant.
Section 2. Annual Dues for each class of membership shall be as recommended by the Board of Directors and approved by majority vote of the membership present at any Annual Board Meeting; or, dues may be increased by not more than 20% upon favorable vote by two-thirds of the Ad Fed’s Board of Directors.
a) Active Members: $200 per year. Active Membership Dues cover and include Ad Fed Membership, National and 7th District AAF Dues, cost for meals at eleven (11) regular Ad Fed meetings. An active member may have a substitute attend a regular meeting when he/she cannot attend.
b) Associate Members: $75.00 per year. Associate Membership Dues cover and include Ad Fed Membership, National and 7th District AAF Dues. Meals are additional and may be paid for at the registration desk at regular monthly meetings.
c) Lifetime Members: The Ad Fed incurs the costs for National and 7th District AAF dues, and meal costs for any regular meetings attended by Ad Fed Lifetime Members. The Ad Fed will also incur the cost for Lifetime Members attending the Annual Addy Awards Show.
Section 3. Membership Dues shall be payable annually at the beginning of each administrative year. Payment is due within thirty (30) days of invoice date. All other amounts and/or special assessments shall be due within thirty (30) days of invoice date.
Section 4: Membership Dues of new Ad Fed members (less district and national dues) shall be pro-rated on the basis of the Ad Fed’s administrative year and payable in advance of approval by the Board of Directors. This does not apply to any membership applicant who has been a member of the Jackson club in the past five (5) years.
Section 5: If a member has not paid his/her dues and/or assessments sixty (60) days after remittance is due, the Treasurer shall notify said member in writing. If payment in full has not been received within fifteen (15) days after written notification, said member shall be notified in writing a second time, and given another fifteen (15) day grace period. If payment has not been received by then, membership shall automatically be forfeited.
Section 6: Only Active Members, whose membership dues and assessments are current, may hold office or vote.
Section 7: All disbursements of funds of the Ad Fed shall be made by check. Checks upon the regular checking accounts of the Ad Fed shall require two signatures, and will be signed by the Treasurer and the President. Checks upon any special project or event accounts of the Ad Fed (such as ADDY’s or District Conventions) shall require two signatures, and will be signed by the Ad Fed Treasurer and the Chairman of said project or event, at the discretion of the President.
Section 8: All contracts and obligations of the Ad Fed must be in writing and shall require two signatures, and will be signed by the Treasurer and the President. Contracts pertaining to any special project or event of the Ad Fed (such as ADDY’s or District Conventions) shall be signed by the Ad Fed Treasurer and the Chairman of said project or event, at the discretion of the President. All contracts and obligations must have prior approval of the Ad Fed’s Board of Directors.
Section 9. The Ad Fed Treasurer shall be bonded within a month of assuming office.
ARTICLE VI – GOVERNING BODY Section 1: The governing body of the Ad Fed shall be the Board of Directors. The Board shall be composed of the duly elected Officers and Directors of the Ad Fed as outlined in Article VII, Sections (a) through (f). Any Active Member who serves on the National and/or 7th District AAF Board of Directors shall serve as a voting member of the Ad Fed’s Board of Directors.
Section 2: The regular meeting of the Board of Directors shall be called once per month, preferably on the second Thursday of each month. A special Board meeting may be called by the Ad Fed President at any time.
Section 3: The Board of Directors shall pass on all matters pertaining to the eligibility of all applicants for membership; hear all grievances; audit all accounts; approve all expenditures and contracts and obligations; and, make recommendations to all Ad Fed Committees and the membership-at-large on matters of policy. A simple majority of the quorum present is required for Board action, except as specified in these By-Laws.
Section 4: Assisting in the operation of the Ad Fed, in an advisory capacity, shall be the Presidents Council, composed of Past Presidents of this organization. Active Membership status is not required to be a member of this advisory council. The Presidents Council shall:
a) In addition to the duties defined in Article XII, Section 2 “Elections” is responsible for assisting in the long-range planning of the Ad Fed, and such additional responsibilities as may be delegated by the Board of Directors or Ad Fed President.
b) The Immediate Past President shall serve as Chairperson of the Council of Presidents. The council shall elect a Vice-Chairman and a Secretary at its first meeting of each year.
c) The Council of Presidents shall be kept informed by its Chairperson, the Immediate Past President of the Ad Fed, on all business of the Ad Fed, and shall present its views through its Chairperson directly to the Board of Directors.
d) The Council of Presidents shall meet upon notice from the Ad Fed’s President as needed.
e) Two members of the Council, in addition to the Immediate Past President of the Ad Fed, shall attend all meetings of the Board of Directors. Unless they are members of the Board, as provided within these By-Laws, representatives of the Council shall have no vote at Board Meetings.
f) Business of the Council shall be transacted by a majority of the members of the Council present at an officially scheduled meeting.
g) The Ad Fed President shall serve as an Ex-Officio member of the Presidents Council. The Ad Fed President shall have no vote.
ARTICLE VII – OFFICERS AND DIRECTORS Section 1. The elective officers of the Ad Fed shall be: a) The President, who shall serve for a period of one year and until the President-Elect succeeds to the office of President. In the event of a vacancy in the office of President, the President-Elect shall succeed to the office of President.
b) The President-Elect, who shall serve for a period of one year and until a successor is elected and qualified. At that time, the President-Elect shall succeed to the Office of President. In the event of a vacancy in the office of President-Elect, the Vice-President shall succeed to the office of the President-Elect until the next regular election.
c) The Vice President, who shall serve for a period of one year and until a successor is elected and qualified. In the event of a vacancy in the office of Vice-President, the President, with approval from the Board of Directors, shall appoint a successor to fill the unexpired term.
d) The Secretary, who shall serve for a period of one year and until a successor is elected and qualified. In the event of a vacancy in the office of Secretary, the Board of Directors shall appoint a successor to fill the unexpired term.
e) The Treasurer, who shall serve for a period of one year and until a successor is elected and qualified. In the event of a vacancy in the office of Treasurer, the Board of Directors shall appoint a successor to fill the unexpired term.
f) The Ad Fed shall have eight (8) Directors in addition to the Executive Officers (President, President-Elect, Vice President, Secretary, and Treasurer). Seven (7) of the Directors shall be elected for two-year terms, and shall be elected at the Annual Business Meeting. The eighth Director shall be the Immediate Past President, who shall serve for a period of one year as a non-voting Board member. In the event of the inability of any Director to serve, the President shall appoint a successor, subject to the approval of the majority of the Board of Directors. Any person serving as an appointed Director shall serve until the next election conducted during the Annual Business Meeting.
Section 2. Any Officer or Director may be removed from office for cause, upon two-thirds vote of the entire Board of Directors.
ARTICLE VIII – DUTIES OF THE OFFICERS Section 1. The following are the duties of the President: a) To communicate regularly with members of the Board and the Ad Fed, asking for their cooperation and advice in the furtherance of the work of the Ad Fed.
b) To encourage and foster the growth of the Ad Fed in accordance with the By-Laws of the American Advertising Federation, the 7th “Deep South” District, and the By-Laws of this AAF-affiliated Ad Fed.
c) To preside at all meetings of the Ad Fed and Board of Directors.
d) To attend, if at all possible, all meetings of the AAF 7th District (Leadership Workshop, Fall Board Meeting, Annual Spring Convention); and the AAF National Annual Convention. If, for any reason, the President cannot attend any meeting, it is the responsibility of the President to request the President-Elect attend as the Ad Fed’s voting representative.
e) To appoint all Committee Chairpersons.
f) To serve as Ex-Officio member of all standing and special committees.
g) To perform the duties usual and pertaining to the office of President.
h) To serve, upon leaving the office of President, as the Immediate Past President, in the office of Director for one full term.
i) To draft a reasonable budget for the year, outlining anticipated income and expenses, and present this budget to the Board of Directors for approval at the first regular board meeting of the year.
j) To serve as the Ad Fed’s liaison to 7th District and National AAF, in order to maintain coordination of the Ad Fed’s activities with AAF. The President is to provide any verbal/written communication from AAF (National and/or District level) to any Committee Chairperson whose assignments might be affected by AAF policy.
k) To notify all Committee Chairpersons which are eligible for entry in the AAF National and District Club Achievement Awards Competitions of the entry deadlines and the rules of the competition. To instruct the Treasurer to disburse funds for entry fees.
Section 2. The following are the duties of the President-Elect: a) To assist the President in all Ad Fed activities as the President directs.
b) To serve as the Ad Fed’s Program Chairperson for the eleven (11) regular meetings.
c) To attend, if at all possible, all meetings of the AAF 7th District, including the District’s Council of Presidents’ meetings conducted during the Leadership Workshop, Fall Board Meeting, and Annual Spring Convention, in preparation for assuming the office of President.
d) To assume the duties of the President in his/her absence from the Ad Fed due to work-related transfer, illness, mental or physical incapacity or other prolonged absence for the Ad Fed.
e) To perform such other duties as may be assigned by the President.
Section 3. The following are the duties of the Vice-President: a) To assist the President in all Ad Fed activities.
b) To serve as the Ad Fed’s Membership Chairperson.
c) To lead any activity which the President directs.
d) To assume the duties of the President-Elect in his/her absence or disability.
e) To work with the Secretary and Treasurer at the registration desk of regular monthly meetings, providing name tags and checking paid status of members and guest.
f) To provide the regular monthly meeting facility’s sales office with an estimated head-count at least twenty-four (24) hours prior to each regular monthly meeting; and, arranging for any audio-visual equipment and/or decorations for the regular monthly meetings.
g) To compile an Annual Membership Directory, with assistance from the Secretary, to be made available to all Ad Fed members as early in the club’s fiscal year as possible. Throughout the year, the directory will be updated on the club’s website.
h) To perform such other duties as may be assigned by the President.
Section 4: The following are the duties of the Secretary: a) To keep a permanent record of the minutes of all meetings of the Ad Fed’s Executive Committee, Board of Directors, and Annual Business Meetings, and to distribute copies of all minutes to all Board members and Committee Chairpersons at the following meeting of each entity. A copy should be forwarded to the President prior to each meeting.
b) To compile and distribute annually to all members an Annual Membership Directory including a complete roster of the Ad Fed’s Past Presidents and Past Silver Medal recipients.
c) To prepare copies and make available to all Ad Fed members a copy of the Ad Fed By-Laws as early in the club’s fiscal year as possible.
d) To assist the Vice President/Membership Chairperson in providing copies of the Ad Fed By-Laws and Annual Membership Directory for new member orientation packets.
e) To mail the Ad Fed Newsletter and/or Meeting Notice, as well as other Correspondence, to the Ad Fed membership as requested by the President.
f) To notify all Board Members by phone or email prior to each regular and Special Board Meeting.
g) To assist the Vice President/Membership Chairperson in compiling an Annual Membership Directory, this will be made available to all Ad Fed members as early in the club’s fiscal year as possible. Throughout the year, the directory will be updated on the club’s website.
h) To work with the Vice President/Membership Chairperson and the Treasurer at the registration desk of regular monthly meetings, providing name tags and checking paid status of members and guest.
i) To perform such other duties as may be assigned by the President.
Section 5. The following are the duties of the Treasurer: a) To compile, maintain, and distribute to each Board member at the first several Board meetings (and to have a copy available at all future Board meetings throughout the year), a complete roster of the Ad Fed membership. The membership roster should include member’s names, company or firms, addresses, phone and fax numbers, and email addresses. The Treasurer is responsible for making the membership roster available to the Secretary and Vice President/Membership Chairperson so that they may compile an Annual Membership Directory, available to all Ad Fed members by September 1st, with an update available to all members by January 1st. The Treasurer is also responsible for distributing a copy of this membership roster to the Phone Committee members on an every-two-month basis. The Treasurer should also provide in writing to Board and Phone Committee Chairperson any changes in current member contact info, or contact info for any new members, by the end of each month.
b) To be responsible for all collections and disbursements of the Ad Fed in accordance with Article V, maintain the books and make a full report of all receipts and disbursements to the President, Executive Committee and Board of Directors at each Board meeting.
c) To instruct the Board to advance the Ad Fed President funds to pay the Convention registration fee for AAF’s National Annual Convention held in June; and, funds to pay the convention registration fee for both the Ad Fed President and President-Elect for any AAF 7th District Conventions/Meetings.
d) To instruct the Board to reimburse the Ad Fed President, upon submission of an expense report, for travel and room expenses incurred while attending an AAF National or District Conventions/Meetings.
e) To instruct the Board to pay the Convention Registration Fee for all Board members attending the AAF’s 7th District Leadership Workshops.
f) To instruct the Board to pay the Convention Registration Fee for any AAF District and/or National officers or committee members to attend any District Conventions/Meetings.
g) To prepare, reproduce, and disseminate monthly financial reports to the Board.
h) To provide the Board with an itemized list of unpaid dues each quarter.
i) To notify all delinquent members in accordance with Article V, Section 5.
j) To provide the Ad Fed books prior to the Ad Fed’s Annual Business Meeting, so that they may be audited by the Ad Fed Audit Committee.
k) To work with the Vice President/Membership Chairperson and the Secretary at the registration desk of regular monthly meetings, providing name tags and checking paid status of members and guests.
l) To perform such other duties as may be assigned by the President. Section 6. In the event the President and President-Elect cannot attend any District or National AAF meeting, the President shall request the Vice President to attend. The President must provide any representative, appointed as the Ad Fed’s voting delegate, a written proxy which declares him/her as so being. The President may appoint any Board member, upon approval of the Board, as the Ad Fed’s voting representative, should the President, President-Elect and Vice President not be able to attend an AAF National or District meeting.
Section 7. It is the duty of all officers to attend, if at all possible, AAF 7th District’s Annual Leadership Workshop Conference.
ARTICLE IX – DIRECTORS Section 1. The following are the duties of the Directors: a) To serve as a Committee member or chairperson as directed by the President.
b) To assist in the growth and development of this organization.
c) The Immediate Past President, as a Director, should be appointed by the President to serve as a non-voting member of the Ad Fed’s By-Laws and Nominating Committees. The Immediate Past President is also the Chairman of the Presidents Council.
Section 2. It is the duty of all Directors to attend, if possible, AAF 7th District Leadership Workshop which is held in July or August each year.
ARTICLE X – COMMITTEES Section 1. The President, with the approval of the Board of Directors, shall appoint the following standing committees and the chairperson of each. The President shall assign a Board member to serve either as a member or chairperson of each committee. Standing committees shall serve for one year or until successors are appointed.
a) Audit: Prior to the annual business meeting, the President shall appoint a committee comprised of the Chairperson of the President’s Council, one (1) Director and one (1) former Treasurer. The Chairperson of the Presidents Council shall serve as Chairperson of the Audit Committee. In May, the President and Treasurer shall meet with the Audit Committee to examine the Ad Fed books to insure proper accounting procedures, as stated in these By-Laws (Article V, Section 7 and Article X, Section 1(b)), have been followed. In June, during the Ad Fed Annual Business Meeting, the Chairperson of the Audit Committee shall give a report to the membership stating the committee’s discoveries. This report shall be filed with the Ad Fed Secretary in the official notebook of minutes, with a copy sent to the Ad Fed’s accountants.
b) Programs: With the President-Elect as its Chairperson, this committee shall arrange all programs, providing speakers and/or furnishing entertainment and A/V equipment as needed, at the eleven (11) Ad Fed meetings.
c) Membership: With the Vice-President as its Chairperson, this committee is charged with membership development, processing membership applications, new member orientation, welcoming and introducing new embers at meetings, and presenting them with a membership card. The Chairperson shall work with Ad Fed Treasurer and Secretary to insure that the Ad Fed’s membership roster is updated monthly.
d) Phone Call & Welcoming Committee: The purpose of this committee is to promote meeting attendance by activating a telephone call committee to determine expected attendance to notify the Vice President/Membership Chairperson with an estimated head count forty-eight (48) hours prior to the Ad Fed’s eleven (11) regular meetings. Members of the committee are responsible for welcoming members and guests to the regular Ad Fed meetings. The committee is also responsible for decorations at the regular meetings (if needed) and for the selection of an alternative meeting facility and providing the Board with recommendations, should the need arise.
e) Legislative: This committee is responsible for reporting to the Board any proposed federal, state, or local legislative action which may be harmful to advertising; and, to recommend action by the Ad Fed and/or its individual members. The Committee Chairperson is encouraged to maintain the coalition which exists among the Ad Fed and appropriate professional organizations such as the Mississippi Association of Broadcasters and the Mississippi Press Association. The Chairperson shall also maintain liaison with other Ad Feds and Ad Clubs in the state, 7th District, and with AAF’s National Headquarters. It is recommended that the President appoint the person selected to serve on the AAF 7th District Legislative Committee.
f) By-Laws: This committee shall meet in March to review the By-Laws, and recommend changes to the Board, if needed. Any changes, approved by the Board, will be presented to the Ad Fed membership for vote as provided in these By-Laws (Article XIV). It is the responsibility of the By-Laws Committee Chairperson to provide the Ad Fed membership a copy of the existing By-Laws as well as a copy of the amended By-Laws being proposed. The Board may, at its discretion, call more than one meeting of this committee during the Ad Fed fiscal year.
g) Newsletter: This committee is to maintain regular communications with the Ad Fed membership via a newsletter. All Committee Chairpersons are to provide the Newsletter Chairperson timely articles concerning his/her committee’s activities. The Ad Fed is to strive to produce monthly newsletters (or at least a meeting notice) distributed prior to each meeting during the fiscal year.
h) Publicity and Promotion: The Ad Fed is to maintain a Publicity and Promotion Committee to promote regular Ad Fed meetings, special events, projects, and achievements to the general membership, the local/ state news community, 7th District and AAF Headquarters.
i) Public Service: This committee, subject to Board approval, shall select worthwhile community projects which will increase the awareness of the community at large as well as position the advertising community in a positive light. Should the committee elect to tie-in with another organization, that organization must be of non-profit status, and its concerns must not be of political or religious nature.
j) AAF Student Advertising Competition: This committee shall promote the active participation among the AAF College Chapters in the state to compete in the AAF 7th District Annual Student Advertising Competition, providing the financial support when needed and available. The committee should strive to promote the affiliation of AAF College Chapters among the colleges and universities in Mississippi, as well as the 7th District State Directors for Mississippi, as well as the 7th District’s Student Liaison and National AAF. The committee is responsible for also working with the other Ad Feds and Clubs in the state to supervise an select the Annual Scholarship Award winner, in accordance with existing procedures.
k) Historian: This committee will be responsible for keeping a complete roster of past presidents and Silver Medalists of the Ad Fed, as well as document a written history of the organization. The past president preceding the Immediate Past President shall serve as Chairperson of this committee.
Section 2. The President, with approval of the Board, shall appoint the following special Event committees and any other necessary during the Ad Fed fiscal year. a) Silver Medal: This committee functions to secure a nomination for recognition through the AAF Silver Medal Award Competition. Upon appointment by the President, and after submission of Letters of Nomination, the Committee Chairperson shall select five (5) judges. The judges shall either be past Silver Medal recipients or Past Presidents of this organization. The panel of judges as selected by the Chairperson, must not be co-workers of any nominee, nor be allowed to serve on the committee if he/she made a written nomination, and must be approved by the President prior to contacting the individuals. Under no circumstances is the panel to be announced to the Board or to the Ad Fed membership. The Committee Chairperson is responsible for contacting the company or firm of the recipient as well as notifying the immediate family in order for them to attend the presentation to the winner. The Committee Chairperson is also responsible for presenting or selecting a candidate to present the award on behalf of the Ad Fed. The Chairperson shall be responsible for securing the award from AAF’s National Headquarters. The Chairperson shall invite, at the Ad Fed’s expense, all past Silver Medal recipients and Past Presidents of the Ad Fed, to attend the Annual Silver Medal Presentation, and recognize all past recipients in attendance. The recipient shall not be notified prior to the presentation, if possible. The presentation is to be held at the April or May monthly meeting of Ad Fed.
b) ADDY Awards Competition: This committee is charged with the responsibilities to setup, promote, accept, and prepare entries for judging; select judges; supervise judging; review ADDY Call for Entries rules and procedures; and coordinate the presentation of awards. The committee is responsible for promoting the participation of entrants in the AAF 7th District ADDY Awards Competition, and facilitate the shipping of local entries to the AAF 7th District ADDY Competition on any one day and at one location. The Chairperson of this committee is also expected to attend the AAF 7th District Fall Board meeting and ADDY workshop, if at all possible.
c) Social/Special Events: This committee is responsible for planning, supervising and promoting attendance at one social activity of the Ad Fed during the fiscal year. Such an event might be an auction, fundraiser, or other social event.
Section 3. Activities of each of the Standing and Special Events Committees shall be subject to the provision of this Constitution, specifically as outlined in Article V, Section 8, and Article VI.
Section 4. Any Committee Chairperson not serving as an Officer or Director of the Ad Fed Board of Directors shall attend any pertinent AAF 7th District Leadership Workshops, as requested by the President, if possible.
ARTICLE XI – MEETINGS AND EVENTS Section 1. The regular meetings of the Ad Fed shall be held the third Thursday of the month, subject to change by the Board.
Section 2. The Annual Business Meeting of the Ad Fed shall be held the third Thursday of June, subject to change by the Board.
Section 3. Board meetings shall be held as stipulated in Article VI, Section 2.
Section 4. The following Special Events shall be conducted as noted, subject to change by The Board: a) Silver Medal Awards: To be held at the April or May monthly meeting.
b) ADDY Awards Presentation/Banquet: The Annual AAF ADDY Awards to promote “excellence in advertising” shall be held in place of a regular monthly meeting, at a time and place to be approved by the Board. The cost for attending ADDYs is not included in the annual Ad Fed dues.
c) Social Event: To be held at a time and place to be approved by the Board. The Ad Fed’s Social Event is not necessarily covered in the annual Ad Fed dues.
Section 5. Special meetings may be called by the President at his/her discretion, or shall be called by the President upon written request by any ten (10) members in good standing.
ARTICLE XII – ELECTIONS Section 1. Election of Officers and Directors shall take place at the Annual Business Meeting in June. The incoming administration will take office July 1st, and be installed at the regular July meeting, subject to change by the Board.
Section 2. In April, the President shall appoint a Nominating Committee of five (5) Active Members who are Past Presidents of the Ad Fed, one of which shall be the Immediate Past President. Should there be less than five (5) Active Past Presidents available for appointment, the President shall complete his/her appointments from the membershipat-large. The committee shall elect its own Chairperson from its members. The President shall invite the President-Elect to attend the meeting of the Nominating Committee. The President and President-Elect are not voting members.
Section 3. The President-Elect, as incoming President of the Ad Fed, shall provide the Nominating Committee recommendations for President-Elect, Vice President, Secretary, Treasurer, and the four (4) two-year Directors (as well as a list of the four (4) Directors who were elected previously and will remain on the Board for the coming year). The President-Elect must provide recommendations for election for any Director appointed to the Board during the fiscal year.
Section 4. The President of the Ad Fed is responsible for providing each member of the Nominating Committee a copy of the By-Laws, specifically Article XII entitled “Elections”; a current Ad Fed Membership Roster, and a roster of the Board of Directors which includes the positions held previously on the Board, the company or firm they represent, and the number of Board meetings not attended during the year.
Section 5. The Nominating Committee shall prepare a ticket of eight (8) nominees made up of four (4) two-year Directors; and, four (4) Executive Officers (President-Elect, Vice President, Secretary and Treasurer), also including the names of the President, Immediate Past President and other Directors, for reference. The committee must also nominate an individual as a one-year Director if any Board member was appointed during the year. The Chairperson of the Nominating Committee is responsible for contacting all nominees within ten (10) working days following the meeting to describe the job responsibilities of each position and insure the individuals will accept nomination. Upon acceptance of all nominees, the Chairperson shall provide the Ad Fed Secretary a type-written slate of the nominees.
Section 6. The Ad Fed Secretary shall provide a copy of Article XII “Elections” with the announcement of the names and all nominees, by email to the membership, by May 31. Additional nominees may be submitted by any Active Member in writing or by email to the President, signed by five (5) members in good standing, if submitted within ten (10) days prior to the Annual Business meeting.
Section 7. Should there be any additional nominees, the Ad Fed Secretary shall prepare a ballot for voting at the Annual Meeting, and the President shall appoint three (3) election tellers, whose duty it shall be to count the ballots and announce the results of the election at the Annual Business Meeting.
ARTICLE XIII – QUORUMS Section 1. Forty percent (40%) of the Active and Associate Members shall constitute a quorum for the transaction of business at any meeting of Ad Fed.
Section 2. Six (6) members of the Board of Directors shall constitute a quorum for the transaction of business.
Section 3. A majority of any committee shall constitute a quorum.
ARTICLE XIV – AMENDMENTS Section 1. Any proposed amendment shall be presented to the Board of Directors for consideration and approval.
Section 2. If approved, the proposed amendment shall be distributed to the membership at the May meeting for vote during the Annual Business Meeting in June.
Section 3. The proposed amendment shall be voted on and a two-thirds affirmative vote of the Active and Associate Members present is required for adoption.
ARTICLE XV – PROCEDURES In all matters not specifically covered by these By-Laws, the meetings of the Board, Executive Committee, other committees, an Annual Business Meeting will be conducted under Robert’s Rules of Order, Revised.
Note: These revised By-Laws, dated January 2008, adopted at the January 23, 2008 regular meeting of the American Advertising Federation, Jackson, Mississippi, held at New York Life in Jackson.
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